Landlord Template Library

Standard AST for single-let properties in England. Includes all required clauses under the Housing Act 1988, Section 11 repair obligations, deposit protection provisions, and prescribed information requirements. Suitable for unfurnished and furnished lets.

12-month fixed term AST with a 6-month break clause. Includes mutual break clause provisions with 2-month notice requirement. Compliant with Consumer Rights Act 2015 unfair terms requirements.

For two or more tenants jointly. Includes joint and several liability clause, so each tenant is responsible for the full rent. Suitable for couples, sharers, or friends renting together.

Tenancy agreement where a company is the tenant (not an AST — company lets are not assured tenancies). Suitable for corporate lets, relocated employees, and contractor accommodation.

Individual room licence agreement for HMO tenants. Includes shared facilities schedule, room-specific terms, house rules, and communal area responsibilities. Compliant with HMO management regulations.

Agreement for a resident landlord letting a room in their own home. Lodgers do not have the same protection as tenants — this is a licence, not a tenancy. Includes notice provisions and house rules.

Standalone guarantor form for a parent or third party guaranteeing a tenant's obligations. Covers rent, damage, and breach of tenancy. Requires independent legal advice clause.

Simple renewal form to extend an existing AST for a new fixed term. References the original agreement and confirms updated rent and terms.

Statutory form for proposing a rent increase on a periodic tenancy. Must give at least 1 month notice (monthly tenancy) and can only be used once per year.

No-fault possession notice for ending an assured shorthold tenancy in England. Must give minimum 2 months' notice. Cannot be served in first 4 months of tenancy. All compliance documents must be in order (gas safety, EPC, How to Rent guide, deposit protection).

Notice seeking possession on specific grounds (e.g. rent arrears, breach of tenancy, anti-social behaviour). Notice periods vary by ground — 2 weeks for Ground 8 (serious rent arrears), 2 months for most other grounds.

Notice to end a contractual periodic tenancy. Must be at least one full rental period (minimum 28 days for weekly, one month for monthly). Must expire on the last day of a period of the tenancy.

The information you must serve on your tenant within 30 days of receiving a deposit. Includes scheme details, landlord details, circumstances for deductions, and dispute resolution procedure. Required under the Housing Act 2004.

Cover letter confirming you have provided the government 'How to Rent' guide. Essential for serving a valid Section 21 notice. Keep a signed copy as proof of service.

Form to send to a tenant's previous landlord requesting a reference. Covers rent payment history, property condition, anti-social behaviour, and whether they would re-let to the tenant.

Step-by-step checklist for conducting Right to Rent checks under the Immigration Act 2014. Covers document types, share codes, and record-keeping requirements.

Written notice to tenant that you require access to the property. Must give minimum 24 hours' notice in writing and access should be at a reasonable time. Required under Section 11 of the Landlord and Tenant Act 1985.

Letter confirming end of tenancy, deposit return timeline, final meter readings, and key return. Useful for record-keeping and dispute prevention.

Room-by-room inventory template with condition descriptions, photos checklist, and metre readings. Use at check-in and check-out to support deposit claims. Covers every room, fixtures, fittings, and outside areas.

Detailed check-in form completed with the tenant at move-in. Records property condition, meter readings, key handover, smoke alarm testing, and tenant signature. Essential deposit protection evidence.

Check-out inspection form comparing current condition against the check-in report. Documents any damage, missing items, cleaning issues, and recommended deductions with photographic evidence.

Periodic inspection form (recommended every 3-6 months). Records property condition, maintenance issues, tenant compliance, and any concerns. Helps identify problems early.

Photo-based condition report with space for descriptions. Particularly useful for furnished properties and HMOs where individual items need documenting.

Professional rent receipt for cash or bank transfer payments. Includes landlord details, tenant details, property address, amount, period covered, and payment method.

Annual spreadsheet for tracking all rental income and allowable expenses by property. Categorised for easy self-assessment tax return completion. Includes mortgage interest, insurance, repairs, and agent fees.

Spreadsheet to evaluate any property deal. Covers purchase costs, refurbishment budget, rental income, mortgage costs, yields, ROI, and cash flow projections.

Dedicated BRRR spreadsheet covering purchase, refurbishment, rental income, refinance calculations, money left in deal, and return on capital employed.

Profit and loss template for HMO properties. Track income per room, shared utility costs, licensing fees, and per-room profitability.

Multi-property portfolio dashboard. Track values, equity, mortgage balances, rental income, yields, and total net worth across your entire portfolio.

Professional development appraisal covering GDV, land costs, build costs, professional fees, finance costs, contingency, and profit on cost analysis.

Spreadsheet to calculate CGT liability on property disposals. Covers purchase costs, improvement costs, selling costs, annual exempt amount, and tax at 18%/24%.

Complete checklist of every legal obligation for UK landlords. Gas safety, EICR, EPC, deposit protection, Right to Rent, How to Rent guide, smoke/CO alarms, furniture safety, and licensing.

Log to track annual Gas Safety Certificate dates, engineer details, CP12 reference numbers, and renewal reminders for each property.

Template fire risk assessment for HMO properties. Covers fire detection, escape routes, fire doors, emergency lighting, extinguishers, and management procedures.

Simple Legionella risk assessment for residential rental properties. Covers water system type, temperature checks, and control measures.

Track EICR dates, results (satisfactory/unsatisfactory), remedial works, and renewal dates for every property.

Track EPC ratings, certificate numbers, expiry dates, and recommended improvements for each property.

Professional welcome letter for new tenants with emergency contacts, utility information, bin collection days, meter locations, appliance manuals, and house rules.

Polite initial letter for rent arrears (3-7 days late). Professional tone, reminds of payment obligation, offers to discuss any difficulties, and warns of further action if not resolved.

Formal follow-up for continued arrears (14+ days). References first letter, states total outstanding, requests immediate payment, and warns of legal proceedings.

Final warning before legal action. Formal tone, states total arrears, gives 7-day deadline, and warns of Section 8 possession proceedings.

Letter acknowledging a maintenance report from a tenant. Confirms the issue, states expected timeline for repair, and provides contractor details if applicable.

Letter confirming tenancy end date, check-out arrangements, deposit return timeline, cleaning expectations, and key return instructions.

Professional letter notifying tenant of a rent increase. Explains the reason, gives required notice, and references comparable market rents.